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How to Download an Email from Outlook? Know the Trick

Microsoft Outlook is one of the most popular email client used by many business organization because of its advanced features.

Outlook can support third part extensions and also it can managed multiple emails in a simple manner because of its user friendly interface.

But this email client has some limitation which is it won’t have the proper feature to download emails. So in this blog post today we will discuss the process to download an Email from Outlook.

Here I listed the multiple methods that will help you to download emails from outlook. So lets get started

Methods to Download Emails from Outlook

  1. Export Emails Folders using Outlook
  2. Using Outlook Express
  3. Download Email as Word file
  4. Download/Save Email as PDF

Export Emails Folders using Outlook

 Just follow the below steps to download outlook emails folders:-

  • Open the MS Outlook Application.
  • In case if you not signed in automatically then you need to sign in with the email id and password.
  • Now tap on the file option available on the top left corner of the screen.
  • In the next window select Open & Export.
  • Now choose the Import/Export option.
  • Under Import and export wizard window choose Export to a file (to export emails in a local file of the computer).
  • Then tap on Outlook Data File (.pst) ( It will export email folders into PST that can easily be imported into Outlook).
  • Select the email folder that you like to export. You can click inbox that will automatically select all the emails.
  • Just tap on the browse button to save the exported file in a specific location.
  • In the last tap on the finish.

Using Outlook Express

You can use Outlook express to download outlook emails just follow the steps given below:-

  • Start the Outlook Express application.
  • Now you need to add an account just click on tools > Accounts > Add > Mail.
  • Then in the next window enter the required display name.
  • After that put the email address of which you like to download emails and tap next to move further.
  • Now you can see the preview of your account under the all list.
  • Now set advanced settings by following steps:-
    • Choose your needed emails and tap on the properties button.
    • Now choose advanced settings available under Security and IMAP.
    • Enter all information of the mail server available on the mail service’s Support page.
  • Then tap on Send/Receive option. It will download the emails from the account to the inbox of Outlook Express.

Download Email as Word file

To download emails outlook in the word format you need to save the items of outlook in HTML file format. Then open the HTML file with the help of MS word to save the file as document of the word.

Here are the steps to do this task:-

  • Launch Microsoft Outlook.
  • Choose the needed email messages.
  • Then tap on the file option > save as.
  • Give a name to the file and select the saving location of the file.
  • From the list of Save as Type choose HTML and tap save.
  • Now do right click on the file of HTML > open with > Word 2016/2019.
  • Tap on the File button > save as > Word Document
  • Select save

Download/Save Email as PDF

Here you need to save the email messages in the HTML file format. Then you need to save the file in the PSF form with Microsoft word.

Here are the guided steps:-

  • Tap on the File option
  • Select Print > Microsoft Print to PDF
  • After that choose the location to save the resultant file
  • Now tap Save to finish the process.

Download an Email from Outlook using the Automated Software

If you are still not able to download outlook emails then this SysInspire Outlook PST recovery software will be the choice for you. This software gives you a complete solution and it can recover emails of Outlook in a few steps. You need to bothered about the data privacy it is 100% virus-free software.

And for the user’s satisfaction, there is a free demo version available of this software. You can test the software functionality of the PST recovery software and then can jump to its premium version.

pst recovery

This SysInspire software can fix any corruption causing errors from the Outlook file. And there is no limitation on the file size user can restore unlimited elements with all mailbox items.

Final Words

So above we mentioned the manual techniques that will help you to download an email from Outlook. And in case if you find this process difficult or face any type of error then you can use SysInspire PST recovery software. I hope this blog is able to resolve your query.

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