Skip to main content

How to Export Emails from Gmail?


Are you looking for a reliable way to export your emails from Gmail? If you are worried about data loss or simply want to create a backup of your important emails, you have come to the right place. So read this blog post because, in this blog post, we will show you how to export your Gmail emails efficiently without damaging any data.

Why does the user want to export emails from Gmail?

There are many reasons why users might want to export their important emails from Gmail depending on their specific needs. Here are some common reasons why users want to export emails from their Gmail account.

  • Backup and data recovery:- Users often export their emails as backups to prevent data loss. This is especially important if they have important information, or attachments that they want to keep safe in the event of accidental deletion, hacking, or account deletion.
  • Switching Email Services:- When the user wants to switch to a different email service provider then in this case they want to export their Gmail emails to transfer to their new account.
  • Reducing Gmail Storage Space:- Gmail offers a limited amount of free storage space. If a user is approaching their storage limit, then they need to export emails to reduce their storage usage without deleting important messages.
  • Organizing and managing data:- When users want to organize and manage their email data offline or in a more structured way than Gmail allows. In such a situation they need to export.

Quick Methods to Export Emails from Gmail

SysInspire Gmail Backup Software provides a reliable and user-friendly solution to ensure the security and accessibility of your Gmail data. This is the fastest and most professional way to export email from Gmail. Using this utility you can export all emails from Gmail to Outlook PST, MSG, EML, EMLX, MBOX, Thunderbird, and other various formats.

Step to Export Emails from Gmail

Step 1.  Install and Open SysInsire Gmail Backup Software on your computer systems.

Step 2. Open the software, fill in your Gmail address, and Google app password and click on the login button icon.

Step 3. Your Gmail data is automatically loaded into this software after you log in.

Step 4. Now select the file or folder you want to export in the list of mail folders.

Step 5. After selecting your required file or folder choose a file format from the export options. Addutuibakt, choose the saving location, naming convention, and email filtration option.

Step 6. “Save Backup button” is available at the bottom corner of your screen, click on it.

Step 7. Finally, press the “OK” button after the backup process is completed.

Some of the best features and functions of this Gmail backup software.

  • Effortless Gmail Backup:- This Gmail Backup Software simplifies the process of backing up your Gmail emails. With just a few clicks, you can create a complete backup of your emails, including attachments and metadata.
  • Export Gmail emails to multiple file formats:- This tool allows you to export or convert Gmail emails to various file formats, including PST, EML, EMLX, MSG, Thunderbird, vCard, MBOX, and more, you have the freedom to choose the format that suits your needs.
  • Batch Export:- If you need to export multiple Gmail emails at one time then this software is capable of batch exporting which enables you to easily export and backup multiple emails at the same time.
  • User-Friendly Interface:- This software is designed with simplicity in mind, making it accessible to users of all levels of technical expertise.
  • Selective Backup Options:- This software gives you the flexibility to choose specific folders, labels, or date ranges for backup and you can also drop unwanted emails to save storage space.
  • Customer Support:- The SysInspire team offers 24/7 customer support with email and chat to assist you with the Gmail backup and migration process.
  • Compatibility: This application supports all Windows operating systems and works seamlessly with various email clients.

Also Read:- How to Save/Export Gmail Emails to EML files?


In this blog post, we have shared an easy and fast way to export emails from Gmail. We also told the best third-party Gmail Backup Software designed by SysInspire Software. A free demo of this software is available, which allows users to check the performance before purchasing this software. So first use the demo version and explore the features and functions.

About SysInspire

SysInspire Software always designed product to help clients relating to Email Conversion, Data Migration, Forensic Tool and many more..

  • 2764 Pleasant Road Suite A PMB 916, Fort Mill, SC 29708 (USA)
  • support[@]sysinspire [dot] com