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How to export/save Gmail Emails with attachments as PDF files?

Several users desire to store Gmail account emails as PDF documents on their local storage. If you are one of the users who want to complete this task swiftly, this post is for you. Here’s how to export/save Gmail emails with attachments into PDF files.

Gmail is a web-based mailing application which is offered by the brand Google. With Gmail account users to sends and receives emails on a daily basis.

With a Gmail account, users also get a free 25GB storage space on cloud servers. In this storage space, Google preserves the user’s data and also saves a copy of all sent and received emails.

The cloud storage space offered by Google can manage and save the data of users’ essential emails. However, in some situations, users may require to export their essential emails from Gmail to their local storage in the form of PDF files.

Also Read: – How to Backup Gmail Emails to Outlook PST files?

Why download Gmail Emails to PDF files?

Users may need to download their Gmail emails as PDF files for multiple reasons, like: –

  • Offline Access: By downloading emails as PDF files, users can access their email messages even when they don’t have an internet connection.
  • Email Backup: By saving emails as PDF files, users can store these files on their local devices to ensure that important emails are protected and recoverable even if they are deleted from the email server.
  • Easy Sharing: By converting emails to PDF, users get the ability to efficiently share important emails with colleagues, or clients.
  • Printing and Archiving: PDF files allow users to print emails and store physical copies of emails. This is useful to get instant access to emails and create hard copies of specific emails.

Easy Way to Export/Save Gmail Emails as PDF Files

Use the SysInspire Gmail Email Backup Software, which is a quick, and easy solution to download all Gmail account emails into PDF files. This is an automatic solution that allows users to transfer Gmail account emails to the user’s hard drive with ease.

Users may use the software to save Gmail Emails with attachments as PDF, EML, EMLX, HTML, MHTML, PST, MBOX, and Thunderbird mail files. In addition, users will also get several more clever features inside the software to make the Gmail email download task much simpler and faster for all users.

How to Download and Save Gmail Account Emails as PDF Documents

Install the Gmail Backup Software on your Windows machine. After installation, go through the below given steps to export and save Gmail emails as PDF files.

  • Run the Gmail Email Backup Software on your Windows-based computer.
  • Enter your Gmail account email address and Google App password.
  • Click on Login and Load all Gmail account’s mail folders into the software.
  • Choose the required mail folders and select “Save in PDF” from the export options.
  • Select a location to save downloaded PDF files (containing Gmail emails).
  • Make use of the software’s Mail Filter and Naming Convention feature.
  • Finally, click the Save Backup button and save Gmail emails into PDF documents.

SysInspire Gmail Backup Software’s advanced features –

  • Download Gmail account emails into PDF files with all of the email metadata.
  • Export Gmail emails with attachments and other properties (to, bcc, cc, subject, from, date, and so on).
  • Export emails from the Gmail account’s specific mail folders.
  • Allows users to export emails from a defined date period by using the mail filter function.
  • Save downloaded email files to a location designated by users on their local drive.
  • To download emails, all you need is an internet connection and login details of your Gmail account.
  • Works flawlessly in all Windows versions, including Windows- 11, 10, 8.1, 7, Vista, XP, and others.


Gmail users will need to download their account emails as PDF files for a variety of reasons. We wrote this post for people who wish to execute this process but don’t have the proper knowledge. Simply follow the steps outlined above to easily export/save Gmail emails as PDF files with ease.

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